VACANCY ANNOUNCEMENT

 

Position: Grants Manager Lebanon

Location: Beirut, Lebanon

Reporting Relationship: Country Head of Programmes

Family Duty Station: NO

Starting date: ASAP

Application deadline: 15/11/2026

Contract Type: Expatriate (International)

 

Working Context

WeWorld has been working in Lebanon since 2006 and is currently supporting vulnerable refugee, IDP and host community populations through WASH, Food Security and Livelihoods, Local Economic Development, Education and Social Cohesion in Bekaa, Baalbek-Hermel, Akkar, Saida and Beirut. Our interventions span immediate emergency response and recovery in view of building preparedness and longer-term resilience for populations affected by conflict and/or displacement. The operation is run by over 50 employees, divided in three offices (Beirut, Zahle and Saida). We work closely with local partners, including NGOs and institutional actors at different levels, and are part of large consortia with other actors.

 

Purpose of the Role

The Grants Manager is responsible for leading and overseeing country-level grants management processes, from funding opportunity identification and proposal development to donor reporting, grant amendments and closeout, ensuring quality, timeliness and compliance with donor requirements and WeWorld procedures.

Reporting to the Country Head of Programmes, the Grants Manager operates with a high degree of autonomy within agreed priorities and delegated authority, while ensuring alignment with the country strategy and internal approval procedures.

The role provides functional coordination to Project Managers and relevant technical and support departments, ensuring clear responsibilities, effective collaboration and timely delivery of grants-related outputs. This coordination does not imply direct line management of Project Managers, who remain responsible for project implementation and the accuracy of their respective contributions.

The Grants Manager is also responsible for strengthening grants management systems, tools and procedures, identifying compliance risks and escalating issues requiring strategic or management decisions to the Country Head of Programmes.

 

MAIN TASKS AND RESPONSIBILITIES

Proposal Development and Fundraising

• Contribute to the development and regular review of the country fundraising strategy with the Country Head of Programmes and Senior Management Team, translating donor mapping, funding trends, programme priorities and pipeline analysis into recommendations on funding opportunities and donor engagement
• Build and maintain a donor database and an updated funding pipeline
• Proactively identify, assess and share opportunities aligned with WeWorld’s strategy and goals in Lebanon
• Lead and own proposal development processes, including grant writing, setting realistic calendars, allocating and agreeing contributions, functionally coordinating Project Managers and other contributors, and consolidating inputs. Be accountable for the quality, coherence, completeness and donor compliance of the final proposal package, ensuring appropriate technical and financial review, internal approval and timely submission. The Country Head of Programmes will provide strategic oversight and approval in line with WeWorld’s procedures
• Ensure learning from implementation and WeWorld’s programmatic strategy are duly taken into account when writing proposals
• Keep WeWorld’s profile up to date and adequately archive all proposal-related documents in WeWorld’s SharePoint files

 

Compliance and Reporting

• Own and regularly update the Grants Tracker and reporting calendar, ensuring clear responsibilities, internal deadlines and visibility of grant obligations, deliverables and compliance risks
• Develop, maintain and oversee the application of guidelines and workflows for proposal development, donor reporting, grant amendments and closeout
• Support the MEAL department and Project Managers with partner due diligence processes and implementation monitoring
• Lead the donor reporting process through functional coordination of Project Managers and relevant departments, setting internal deadlines, consolidating and reviewing inputs, and ensuring consistency between narrative and financial reports. Be accountable for the quality, completeness and donor compliance of report packages and their timely submission following the required internal reviews and approvals
• Provide guidance and build the capacity of Project Managers on grants management, reporting and donor requirements; monitor follow-up on agreed actions and escalate unresolved gaps or delays to the Country Head of Programmes

 

Project Cycle Management

• Coordinate grants-related preparation and follow-up for project kick-off, review and closeout meetings with Project Managers and relevant departments, ensuring grant conditions, reporting obligations, roles and deadlines are understood and tracked, under the strategic oversight of the Country Head of Programmes
• Coordinate guidance on donor compliance throughout implementation, maintain oversight of grants-related risks and corrective actions, and escalate significant issues to the Country Head of Programmes.  
• Coordinate routine donor communication on grants matters within delegated authority, seeking approval for commitments or changes requiring management authorization
• Ensure the Project archiving system is up to date: conduct periodic reviews of project documentation, ensuring proper uploading and archiving by the Project Managers
• Coordinate the preparation, review and submission of grant amendment requests with Project Managers and Finance, ensuring their quality and compliance with donor procedures and obtaining the required internal approvals

 

The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties requested by the Line Manager. Proper handover must be ensured before the end of the assignment.

 

Job Specifications

Essential Requirements

Qualifications and Knowledge

• Master’s degree or equivalent in International Cooperation or a related field
• Good computer skills are required
• Knowledge of institutional donor procedures (AICS, EU, AFD, UN)
• Fluency in both written and verbal English is mandatory
• Fluency in both written and verbal Italian is mandatory

 

Professional experiences

• At least 4 years of specific experience in the field of international cooperation
• At least 3 years of specific experience in Grants management
• Proven experience in independently managing proposal development, donor reporting and compliance processes, including coordination of contributions from multiple stakeholders
• Experience working with institutional donors such as AICS, EU, OCHA and UN agencies

 

Skills and Abilities

• Strong grant writing, donor compliance and functional coordination skills, with the ability to independently manage grants processes, coordinate contributors and ensure timely delivery and quality standards
• Excellent organizational and time management skills, with the ability to manage competing priorities and tight deadlines
• Sound judgement, problem-solving and decision-making skills, including the ability to identify risks and escalate issues requiring management decisions
• Strong leadership, planning and teamwork skills, with the ability to influence and coordinate colleagues across different functions
• Proactive and dynamic attitude
• Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
• Interpersonal skills and intercultural approach
• Good listening and communication skills
• Good negotiation and conflict resolution skills
• Strong commitment to the Mission of WeWorld, genuine interest in international cooperation development topics
• Demonstrates integrity with regards to NGO values and ethical standards
• Displays cultural, gender, religion, nationality and age sensitivity and adaptability
• Treats all people fairly without favouritism

 

DESIRABLE REQUIREMENTS

• Knowledge of Arabic would be considered an asset
• Previous work experience in Lebanon would be considered an asset

 

WHAT WE OFFER

Type of contract: a 6 (six) month contract, renewable subject to funding availability

Economic conditions:  according to WeWorld Expatriates Compensation Policy Base Salary (2.840€ - 3.440€ monthly) + Contributions reflecting role complexity and hardship level of the duty station + Housing contribution

Wellbeing & Inclusion: One day of paid menstrual leave per month. We promote a positive and inclusive work environment based on psychological safety, respect, and team empowerment.

Flight ticket: One round-trip air ticket every 12 months of service (between country of residence and duty station)

Health insurance: covered

Family Duty Station: NO

R&R: NO

 

Equal Opportunities

We are dedicated to fostering an inclusive and respectful workplace where everyone has equal access to opportunities. Employment decisions are based on merit, qualifications, and organizational needs, without regard to gender, gender identity, sexual orientation, race, ethnicity, nationality, religion or belief, age, family or parental status, disability or any other status protected by applicable law.

We are committed to building talented teams and welcome applications from individuals of all backgrounds.

 

HOW TO APPLY

Please, send your CV and Cover Letter to the following address: https://weworld.intervieweb.it/jobs/grants-manager-lebanon-733722/it/

The recruitment process may be closed early if a suitable candidate is found.

Due to the large number of applications, we apologise in advance and will only respond to those profiles deemed suitable for the role.